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Chapter 12 – GitScrum User Stories, the feature that leads you to innovate and deliver value!

Chapter 12 – GitScrum User Stories, the feature that leads you to innovate and deliver value!

GitScrum User Stories are short, very objective reports written by team members, about end users’ (customers’) needs, expectations, wishes or requests.

These information pieces can be obtained from a variety of sources – your daily experience with customers and their messages to your company, for instance.

Then, your team members organize them into an optimized standard, and forward them to marketers, designers and developers to move on with the services and product creation and increments.

The idea is to organize your flow, to work customer-oriented, being able to deliver value constantly, according to the Agile methodology.
Furthermore, this feature can also be used to improve work procedures and increase your deliverability, since they can serve to report your workers’ needs and help identify the tools they are lacking to deliver even more to your customers and clients.

What are GitScrum User Stories and Examples

GitScrum User Stories are summarized reports of customers’ needs or requests. To obtain the final format of these stories, you and your team members will use a simple form that asks direct questions and gives you the opportunity to express an uncountable variety of customers’ wills, and allow all companies to cover every target profile of buyer personas they might be working for.

Who can create GitScrum User Stories

Anyone in your team can write GitScrum User Stories. It’s common to see marketing, CRM (customer relationship management) professionals, and ombudsmen dedicated to it, but if you can’t assign a person to focus exclusively on this function, you can assign it to one or more manager(s), assistant(s) or salesperson(s) – provided that they know it’s an important mission.

All active team members in your project(s) will be automatically enabled to write GitScrum User Stories.

How to create GitScrum User Stories

Create User Story from the SideBar
  1. Open your project.
  2. On the Sidebar, click “User Stories”.
  3. Click the “Create a new User Story” button.
  4. The “Create new User Story” screen will open:
    – type your Project Name;
    – select User Story Priority (Must Have, Should Have, Could Have);
    – write the User Story using the format “As a [persona], I want to [do something], so that I can [get something / accomplish something];
    – type additional information (an extra comment, if you wish);
    – write Acceptance Criteria (mention conditions, if there are any).
  5. Click the “Create a new User Story” button.
Create User Story from the Create Button (+)
  1. Click the (+) icon on the header bar.
  2. Click “User Story”.
  3. On the “Create new User Story” splash screen:
    – type your Project Name;
    – select User Story Priority (Must Have, Should Have, Could Have);
    – write the User Story using the format “As a [persona], I want to [do something], so that I can [get something / accomplish something];
    – type additional information (an extra comment, if you wish);
    – write Acceptance Criteria (mention conditions, if there are any).
  4. Click the “Create a new User Story” button.

How to Edit GitScrum User Stories

Edit User Story Title and Content
  1. Open your project.
  2. On the Sidebar, click “User Stories”.
  3. You will see a list of all the User Stories created.
  4. The User Story page will open, showing its details.
  5. Click a User Story title to edit it (?️).
Edit User Story Priority
  1. Open your project.
  2. On the Sidebar, click “User Stories”.
  3. You will see a list of all the User Stories created.
  4. The User Story page will open, showing its details.
  5. On the bottom of your User Story details page, click the User Story priority box to change it.

How to Delete GitScrum User Stories

  1. Open your project.
  2. On the Sidebar, click “User Stories”.
  3. You will see a list of all the User Stories created.
  4. The User Story page will open, showing its details.
  5. Click the trash/garbage can icon (?️) to delete the User Story.

GitScrum User Story Page, User Story Board, and User Story Gantt Chart

For each User Story you create, there will be a User Story page. To visualize your User Story page:

  1. Click User Stories on the Sidebar.
  2. Click the User Story you created.
  3. Visualize the User Story page.
  4. On this page, you will see a “User Story Board” button, and a “User Story Gantt Chart” button – you can click them to visualize them, then “Go Back to User Story”, but there will only be Tasks after you assign Tasks to your User Story.

Assign Tasks to a GitScrum User Story

In order to put the customer request into practice, you can create Tasks and assign them to a User Story:

  1. Click User Stories on the Sidebar.
  2. Click the User Story you created.
  3. Visualize the User Story page.
  4. Click “Assign Tasks”.
  5. A list of all project Tasks will appear, for you to select the ones you want to assign to that User Story. Choose one or more Tasks and click “Assign to this User Story”.
  6. Click “Go back to User Story”.
    Notice that, as long as you add Tasks to your User Story Board, they will automatically be added to your User Story Gantt Charts.

OR

  1. Click User Stories on the Sidebar.
  2. Click the User Story you created.
  3. Visualize the User Story page.
  4. Click “User Story Board”.
  5. Create new Tasks on the User Story Board, using the (+) icon in the columns, or the “Create Your First Task” button.

Monitor GitScrum User Story Gantt Charts

  1. Click User Stories on the Sidebar.
  2. Click the User Story you created.
  3. Visualize the User Story page.
  4. Click “User Story Gantt Charts”.
  5. View the Tasks assigned to this User Story.

Manage User Stories Priorities

In order to organize a sequence for your developers and designers to treat your users’ requests, you will use User Stories Priority templates. Otherwise, you can create your own template to use with your team.

Copy a User Story Priority Template from Gitscrum Marketplace

  1. Open your Workspace.
  2. Click the diamond icon to open GitScrum Marketplace.
  3. Click the User Story Priority tab.
  4. Choose your preferred template, then click “Copy Template”.
  5. Click “See template in your Workspace.”
  6. Your Workspace Settings will be opened with the template you copied.
    Check (x) “Make this template as a standard for all projects”, if you want to use the same User Story Priority template or all your projects.

Edit a User Story Priority Template in my Workspace

After copying a template from GitScrum Marketplace:

  1. Go to Workspace Settings > Workspace Template > User Story Priorities.
  2. Under the “Templates Available” tab, select the template you copied /want to edit.
  3. Edit the template’s name and description at the top of the page.
  4. Change Priorities’ colors and names, by clicking the squares and the short-text field beside them.
  5. Create a new User Story Priority, by typing a Pryority name and clicking (+).
  6. Remove a User Story Priority of the template, by clicking the trash/garbage can icon.
  7. Define the one User Story Priority that will be the standard one, by clicking “Default Priority”.
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