Due to the covid-19 pandemic, many companies started a remote work process for their employers. As long as these issues are diminishing, they are looking for hybrid teams. This means a part of the employees works remotely and the other works in the company’s physical space.
Remote work or home office, already used in some organizations before the crisis generated by the new coronavirus, may not be just a current practice. Companies that have seen results and productivity increase must maintain the model, even after the orientation period of isolation and social distance.
Among the various benefits, it allows individuals to maintain a balance between their personal and professional lives. Also, solving their problems without interfering with productivity, delivery deadlines, and other aspects that can affect the company’s results.
You will learn some benefits of having hybrid teams and how GitScrum can help you develop activities among employers after you read this article!
What is hybrid work?
Working at home is working for organizations. But many problems. such as lack of structure, movement from home, physical distance from colleagues, and even anxiety and stress, suggest that this way of working. By itself, is not sustainable.
Hybrid work is represented by the fact that companies give autonomy to their professionals to choose how, where, and when to carry out their activities in the best possible way.
Through this work model, employees can choose between carrying out their activities in the home office. At the company’s headquarters, or inflexible offices (coworking), for example.
In these new times, what prevails is where people feel more productive, creative, and happy. On the one hand, the number of hours worked loses strength. On the other hand, the results will be increasingly essential for the success of employees within organizations.
GitScrum helps, with its features, companies become a reality within a few years. Considering that this prediction was already made, GitScrum features provide advances in cloud computing and remote communication tools.
Why will hybrid work be essential for the future of work?
As technology advances, people rely on new tools that allow them to do more with less. In other words, this means that it is increasingly possible for people to be more productive, in fewer hours worked.
Although many companies had to adopt hybrid work in an emergency context, managers realized that it is a working model that brings many benefits to people and organizations.
From this context, it is natural that many doubts arise: how to know what is the best day of the week to work at home, in coworking, or at the company’s headquarters?
GitScrum is the ideal project management tool for hybrid work and organizing your employer’s tasks, regardless of where they are. The features are best known for giving users ways to organize, control, and manage tasks and deliveries in daily or weekly demands.
What are the advantages of hybrid teams?
Administering remote and in-person employees offers advantages and challenges for leaders. It is important, however, to weigh the long-term benefits in the balance.
Happy and motivated employees
While some employees prefer daily contact and coffee conversations, others may prefer to use commuting time in another way. Allowing employees self-management and encouraging their autonomy can increase job satisfaction and a sense of well-being. Controlling anxiety and stress levels can increase creativity and productivity levels.
They will feel more motivated when you apply GitScrum’s Rock Star Team. This feature will give them full motivation to deliver tasks on time and be rewarded for their goals. At home or at the company, this feature brings healthy competition among employers to deliver their best performance.
Hiring and retaining talent
Greater flexibility and increased quality of life can help retain talent since this new variable can be negotiated as a differential for their replacement in another company. In addition, remote work allowed the hiring of new and promising talents who may be located outside the city or country in which the company operates, allowing for new possibilities for business.
Find and retain talents with GitScrum’s Documents. This feature is ideal for companies that have shareable attached files and facilitate their hiring process. It gives a fast way to share documents with everyone fo the team, no matter where they are.
Focus on productivity and cost reduction
New routines and working methods need to be adapted when adopting this new working format. This move to remote can lead to the renewal of processes and routines to make work more productive and direct, helping teams with a more result-oriented direction. Employee rotation can help reduce costs with electricity, electronic equipment and even avoid an office expansion.
GitScrum Spreadsheet provides remote or physical employers to collect and inform data in a precise feature. It will show you what you should reduce costs and let you focus on other duties.
Tips to manage hybrid teams with GitScrum
1. Central communication
Managing remote workers, on-site work, or a hybrid team, in general, includes the same challenges. One of them is related to corporate communication. Team members must find an open and transparent channel for exchanging experiences, feeling secure, and able to trust each other.
For this, it is necessary to create an efficient communication strategy. It is not enough to invite workers for a video call, it is necessary to plan a schedule of meetings, issues, and duration.
The objective is to centralize the dialogue and balance the frequency so that the meetings are really useful and can add value to the teams’ routine.
GitScrum’s Boards are essential for remote or physical workers to know what they are doing daily or weekly. This tool urges a central communication and control of the manager to demand their employers about their tasks.
2. Recognition of signs of stress
The hybrid journey involves working remotely, which can make it difficult for the leader to recognize signs of stress and other conditions that affect the well-being and productivity of teams. It is important to pay attention to possible signs of exhaustion.
If someone starts behaving differently, you need to see what’s going on. It could be that some member of the team is overloaded, or does not know how to correctly manage the time between the in-person journey and the home office.
Helping the employee to overcome these challenges is a function of the company and the leaders of these teams. And it is fundamental conduct to achieve success through the workforce.
One feature that can help you recognize signs of stress is GitScrum’s Sprints. This feature provides workers a burndown chart to follow tasks in a week. If they are not bringing back results, you might start investigating the reason and this could be stress.
3. Development of a remote work culture
Implementing a teleworking policy does not simply mean freeing up professionals to perform their duties outside the company’s physical environment. As much as the context of the pandemic has made organizations adopt the forced home office, it is still necessary to consider changes in the mindset.
That said, companies must restructure the work culture, make processes more inclusive for employees who are at home, and eliminate any practices that could negatively affect these people.
You can use GitScrum’s Discussions and create a great culture for your company. This tool gives employers a space to share thoughts and bring out new ideas to introduce in the company. It will be an opportunity to develop things you can do, regardless of where workers are.
4. Preparation of the leaders
In the corporate environment, leaders are the employees’ references to organizational culture and everything that permeates the business.
The leader, more than any other professional, must be aware of the profile of the new journey model. It is necessary to let go of old habits and adhere to new practices. Learning to deal with productivity indicators and charging the team for the results delivered and not just for the time dedicated to working.
This preparation is the responsibility of the company as a whole. It is necessary to submit managers to training and development programs. Also, create an action plan that allows these people to be aligned with the hybrid work model and also with the teams.
How about using GitScrum’s Mind Mapping and knowing your company’s whole process? This feature is perfect for understanding previous projects, culture, and what you should go for next. It is a great overview of every new step you might want to take afterward.
5. Making the team feel safe
Maintaining a hybrid team can be insecure for those involved. Periods can give rise to the false feeling that they need to show service and, therefore, cause them to work longer hours than necessary.
In addition, this lack of security can cause productivity and work engagement to decline as employees feel their jobs are threatened.
To avoid these situations, GitScrum’s Task Effort helps you act with transparency, recognize the results achieved and practice constant feedback. In this way, this feature makes you feel included, monitored, respected, and safe to work remotely whenever necessary.
6. Keeping informed about technology
The use of technology in the corporate world is nothing new. Tools to make day-to-day office life easier have been in use for a long time and are central to the hybrid working model.
Companies must keep up-to-date on available software, which facilitates the work of hybrid teams and managers’ control over this work.
The success of a hybrid team should be measured by productivity, not the time employees spend connected. In this process, it is necessary to consider the specific needs of face-to-face and remote sessions and find the balance point for efficient management.
Use GitScrum’s User Stories and get to know what your customers need. This feature is a great choice for understanding demands and needs and informing and updating teammates’ next steps of the jobs.
Time gains more flexibility with the right tools
With hybrid work, there’s a lot more flexibility around time. In other words, it will become more and more common for companies to demand less that employees do a workload, but rather perform tasks.
There is also no longer any need for all workers in an organization to work from 8 am to 6 pm. Also because, with the anywhere office, office colleagues can even be in different time zones.
Having to run to get to the company and swipe your card to avoid being penalized is something that, little by little, should stop happening, as the hybrid work gains more adherents in organizations.
GitScrum features will establish routines that will be much more flexible in a more corporate environment. And in the daily lives of professionals from the most diverse areas.